Get a Duplicate W2 Form
A W-2, otherwise known as the Wage and Tax Statement, is a form used to report wages paid to employees, and the taxes that have been withheld from them. An employer is required to complete and deliver W-2 forms to every employee prior to January 31 for the preceding tax year. You can request duplicate copies of prior-year W-2 forms by ordering a copy of your entire previous year tax form from the Internal Revenue Service (IRS).
Instructions
1. Get a copy of the IRS Form 4506. You can also download a form by going to irs.gov. Alternatively, you can sometimes find IRS tax forms including the 4506 at the post office and libraries. You can also request that the IRS mail you a copy of the form by calling the IRS at 800-829-1040.
2. Write your full name as it appears on your tax return on line 1a of Form 4506. Write your social security number on form 1b. If the previous year's tax return was a joint return, complete lines 2a and 2b with your spouse's name and social security number.
3. Complete lines 3 and 4 on the Form 4506 with your current and previous address information.
4. Write 1040 on line 6. On line 7, write the year(s) for which you are requesting tax returns and copies of your W-2s.
5. Write the number of years you have requested on line 8b, and multiply this number by $57 to calculate the total cost of the returns. Write this figure on line 8c.
6. Sign and date Form 4506. If the return you are requesting is a joint return, you will also need to have your spouse sign and date the form.
7. Look at the instructions on Page 2 of the Form 4506 to determine where you need to send the completed form.
8. Send the Form 4506 and a check for the amount you wrote on line 8c to the appropriate address.
Tips Warnings
It can take up to 60 days for the IRS to process your request.
To get a copy of the current year's W-2 form, contact your employer.
If you only require information from the W-2 and not a copy of the actual W-2 form filed with your tax return, you can complete the IRS form 4506T, Request for Transcript of Tax Return. There is no charge for this service.
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